Job Opening: Admin Executive
Organization: Ashray Foundation
Location: Ahmedabad, Gujarat
Apply by: 20 July 2025
Email to Apply: hr@ashrayfoundation.org (mention “Admin Executive – Ahmedabad” in subject line)
Relevant Sectors
Administration, HR, Management, Accounting/Finance
Job Details
Employment Type: Full-time
Vacancies: 1
Experience Required: 2–4 years
Education: Graduate in Administration, Commerce, or related field
About the Role
The Admin Executive will manage daily administrative operations, documentation, compliance, logistics, vendor coordination, and support project-specific tasks (including DDU-GKY project). This role demands excellent organizational skills, attention to detail, and the ability to multitask effectively in a non-profit environment.
Key Responsibilities
Database & Documentation
-
Maintain and update organizational databases and filing systems
-
Index, approve, and store documentation securely
-
Support audits, proposals, and internal reviews with required documentation
Compliance & Record Keeping
-
Track agreements, insurance, service schedules, and compliance timelines
-
Prepare documentation for contracts and vendor files
Office Operations & Logistics
-
Manage payments and allocations
-
Coordinate logistics for materials, inventory, and office maintenance
-
Handle vendor management, procurements, and inter-team communication
-
Support scheduling of internal meetings, presentations, and IEC materials
Banking & Administrative Support
-
Maintain vendor/beneficiary banking records
-
Organize internal financial and administrative documentation
Project-Specific (DDU-GKY)
-
Verify travel claims and expenses
-
Track and validate project attendance and performance metrics
Skills & Competencies
-
Proficiency in MS Office, digital tools, and basic procurement processes
-
Strong communication and interpersonal skills
-
Attention to detail and ability to maintain confidentiality
-
Ability to work independently and manage office and field operations
Personal Attributes
-
Responsible and dependable
-
Proactive and solution-oriented
-
Adaptable and collaborative
How to Apply
Send your cover letter and updated resume to:
hr@ashrayfoundation.org
(Subject: Admin Executive – Ahmedabad)
